Standing Orders of the Executive Committee

The following are the standing orders of procedure for the NCA Executive Committee:

  1. Membership

    Membership of the NCA Executive shall comprise

    1. The President who shall act as Chairman
    2. The Secretary
    3. The Treasurer
    4. A representative of the League Management Committee
    5. Such other members who are co-opted

    The number of co-opted members must be less than the ex-officio members

  2. Procedure
    1. A majority of members will comprise a quorum
    2. Voting will be by show of hands
    3. In the case of a tied vote, the Chairman shall have a casting vote
    4. Meetings will take place at least once every three months
    5. Minutes will be kept of all meetings

  3. Purpose
    1. the Executive Committee will oversee the day-to-day running of the NCA and is empowered to make any decisions unless precluded under Item 9 of the NCA Constitution
    2. the Executive Committee has the power to appoint officers where vacancies exist until any future General Meeting of the NCA
    3. the Executive Committee will endeavour to promote chess within Nottinghamshire under the terms of Item 2 of the Constitution
    4. The Executive Committee will consider the development and strategy of the NCA

  4. Finance

    The Executive Committee shall:

    1. Oversee the finances of the association, taking whatever steps it considers appropriate to ensure the proper financial management of the Association
    2. Approve the budget and fees to be recommended at the AGM
    3. Pre-approve expenditure above £100
    4. Deliver a final decision on a disputed expenses claim
    5. Approve the authorised signatories and banking arrangements

    The Treasurer shall:

    1. Prepare a budget for the coming year
    2. Keep proper books and records
    3. Collect promptly league and other fees from clubs
    4. Pay promptly all bills and ensure compliance with the rules for officers of the association
    5. Present externally audited accounts to the AGM

    Officers of the Association shall:

    1. Fully account for any expenses incurred and income received. Expenditure claims shall be submitted before the end of the financial year and should be fully supported by invoices and receipts.

      Claims can be denied if not fully supported unless satisfactory reasons are provided. If expenses are subtracted from any receipt, the receipt may be considered ‘not fully paid’.